The Maven Collective
Experienced Hotel Sourcing Services
The Maven Collective
Experienced Hotel Sourcing Services
Experienced Hotel Sourcing Services
Experienced Hotel Sourcing Services
The Maven Collective was formed in order to assist individuals, companies and organizations in their search for hotel room blocks and meeting and event space.
We are delighted to offer our services to you at no cost.
We are able to do this thanks to our hotel partnerships for which we are incredibly grateful.
Our work offers you savings not only in monetary form but also in time, allowing you to focus on your primary goals.
We have an extensive background in many different hotel types, brands, and markets and have worked with a variety of customers to include corporate, association, social, government etc. to plan events of all shapes and sizes.
Having a solid understanding of both the hotel’s and the customer’s needs, as well as, the proper search tools allows us to provide you the best available options, negotiate the best concessions and terms, and offer guidance on how to ultimately select the #1 best option.
We have come to find that most of our customers fall into one of the below three categories:
#1 – Personal
You are responsible for planning your Family’s Reunion, Annual Ski Trip, your Wedding Room Block, or other social gathering requiring a block of hotel rooms and potentially event space.
#2 - Professional
In addition to your main job duty you have been tasked with finding a location for the next Customer Appreciation Event, Incentive Trip, Training Conference, Retreat, Sales Kick Off etc.
#3 - Seasoned Meeting Professional
Your #1 job duty is that of meeting planning and you are at your max capacity. You could use an additional experienced hand on the initial sourcing phase of the planning process.
Our process is thoughtful and intentional. We have a genuine care and interest in uncovering what it will take to create valuable relationships with our customers and Hotel partners. Whether we have an opportunity to work with you just once or many times, we find great importance in making each project special.

I am Jennifer Gray, the Owner and Founder of The Maven Collective. My Hospitality journey began at The University of Central Florida in Orlando where I studied Business with emphasis on Hospitality Management.
In 1998, I started in the hotel side of the industry. Over the years I have had the fortune of working for many of the great brands including Westin, Marriott, Hyatt and independent luxury properties. The properties afforded me a wide range of experience due to the vast variety – ski resorts, larger convention hotels, an airport property, city locations, urban, an intimate luxury boutique property and even a casino resort. Each position with a different dynamic from which to learn. Whether the brand, the market, the assigned sales territory, my fellow colleagues, the customers, every moment broadened my scope.
The Maven Collective, LLC. was formed and I became IATAN accredited in 2026. This validation is the gold standard for travel agents and intermediaries and recognized industry wide and globally for its credibility.
The Maven Collective represents, not only my daughter’s (Maven) name 😉, but all that I have collected and gathered in my hospitality journey that I am anxious to expertly make use of in my services and solutions in your next search!
"Your attention to detail, amazing customer service, kindness and clarity far exceeded my expectations. Thank you for all you have done, and I pray that your future endeavors be just as successful. Anyone would be blessed to have you!"
~Mindi Love, Calvary Chapel Castle Rock
"Jen is a true hospitality professional who consistently earns the trust and loyalty of her clients. Known for her integrity, kindness, and strong work ethic, she brings deep industry expertise and an exceptional understanding of hotels and venue sourcing. Her approach is guided by a genuine desire to do what's right, build lasting relationships, and ensure every client feels supported."
~Kellie Donnelly, Director of Group Sales, Grand Hyatt Vail Resort & Spa
"Jen was able to find us rooms in a sold out city! Due to the success of working with her the first time, we have now used her twice! You are so good at your job!"
~Kimberly Flory, Sr. Events Manager, Scaled Agile
"Having worked with Jennifer in the hotel industry, I can personally attest to her incredible knowledge, professionalism, relationships, and genuine commitment to her clients. She brings 28 years of hotel sales experience to the table and is an incredible resource for anyone navigating the hotel sourcing and negotiation process. I have no doubt The Maven Collective will be a huge success and I can't highly recommend her enough!"
~Angie Vossler, Senior Group Sales, Manager, Four Seasons Hotels & Resorts
"Jennifer Gray is a true professional who took the stress out of planning an event for 200 people. Jennifer did all the preliminary negotiations to make sure all our needs were met.
Jennifer was a wonderful planning partner for our 2027 event, and I look forward to utilizing her skills in the future."
~Mary M. Ryerson, President, Alpine Bank Aspen
Please reach us at jgray@themavenco.com if you cannot find an answer to your question.
Hotel sourcing means finding, comparing, and negotiating with hotels to secure the best fit for your group. We research properties, request proposals, compare offers, negotiate group rates and contract terms, and help you make an informed decision.
Our hotel sourcing services are free to you! We are compensated by the hotel you book and it does not raise your rate.
We work with anyone needing a minimum of 10 hotel rooms on the peak night of their stay. Our clients include corporations, associations, and organizations planning meetings and events, as well as individuals organizing family reunions, weddings, and other social gatherings.
We source hotels across the United States and around the world, from major hotel brands to independent and boutique properties. Wherever your event takes you, we can help you find the right hotel.
Our comprehensive hotel sourcing services include:
Absolutely! Tell us what matters most to your group, we will narrow the options to match your needs.
Yes! We identify hotels with meeting rooms, ballrooms, and hospitality suites that fit your event. We'll request room capacities, layouts, and pricing so you can compare options and find the right space.
Yes. We can request catering menus, food and beverage minimums, and pricing information from the hotels so you can better compare the overall cost of your event. Catering selections and arrangements are finalized directly with the hotel.
While we don't directly plan or coordinate activities, we can request recommendations from the hotels and include them in your proposal. You can then coordinate arrangements directly with the hotel or your preferred vendors.
Our specialty is hotel sourcing and contract negotiation, rather than full-service event planning. Once your hotel is booked, the hotel's sales or event team will be your primary contact for onsite arrangements and event details.
Our focus is on hotel sourcing. Flights, rental cars, and ground transportation are arranged separately by you or your attendees.
Group rates and negotiated packages can offer advantages over publicly available rates. With 28 years of hotel sales experience, we know what to look for and how to negotiate for value, including potential concessions on meeting space, amenities, and other services. We'll help you compare the offers and terms to determine the best overall value for your group.
You do. The contract is between your group and the hotel. We help you review and negotiate the terms so you understand the commitments before signing.
The earlier, the better! We recommend starting 6 to 12 months before your event whenever possible. Popular destinations and dates can fill quickly, so an early start gives us more opportunities to explore your options.
Most clients receive an initial proposal within 5 to 7 business days after we have the necessary event details. Timing can vary depending on the complexity of your requirements and how quickly hotels respond.
With 28 years of hotel sales experience, we understand the hotel side of the business and what it takes to negotiate a successful group agreement. We combine industry knowledge, personalized service, and professional contract negotiation to save you time and help you make confident decisions—all at no cost to you.
Send us your event dates, destination, estimated number of rooms, budget, and any meeting or event space needs. We'll take it from there and guide you through the hotel sourcing process.
We look forward to learning how we can assist in your next Hotel search!
The Maven Collective, LLC
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